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Our conference abstract and paper collection systems are customized to your requirements. The abstract and paper collection system allows your conference easily manage abstracts and papers for your conference. Each conference site is customized to meet your abstract or paper collection needs. Each site is also customized to match your existing conference site for seemless integration. With our review modules, we can quickly customize the abstract and/or paper review process to meet your conference needs.
You can control the content of all the system emails. Included is a complete contact database of all your authors, co-authors, speakers, reviewers and committee members. You can easily communicate with these groups through Contact Management module.
Scheduling! - Another important module allows you to schedule all of your speakers. This Program Management module allows you to create all the conference sessions and schedule all the abstracts and speakers into those sessions. You may also wish to include in this module, the ability for your attendees to build their own itinerary based on the conference program.
Collect the speaker presentions - The author module allows you to add the capability to include collection of the speaker presentations in advance of your meetings.
Copyright management is important - The Copyright module allows you to collection electronic or faxed copyrights from all your authors. For more information on this go to our Copyright screen
Abstracts can be peer reviewed and sent to any number of reviewers for comments or scoring/rating.
A complete description of the front end, administrative backend and peer review system is listed below.
| Standard |
Optional |
Features |
| ✔ |
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Single lo |
| ✔ |
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Links seamlessly to conference website |
| ✔ |
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Collects author abstract in text format or PDF |
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✔ |
Can collect both author text and PDF within a single form |
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✔ |
Scientific characters can be collected |
| ✔ |
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A limitations on the number of characters can be set |
| ✔ |
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Collects author profiles information as customized by conference needs |
| ✔ |
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Automatic email login sent back to authors |
| ✔ |
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Automatic administrator notification of author registration |
| ✔ |
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enters through conference website |
| ✔ |
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Author clicks on link and go to Author screen. Author must first register to submit an abstract, unless the author is already a member of the site. Once Author registers, Author receives email with login and may then login. |
| ✔ |
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Author site contains navigation menu to allow the Author to update his/her profile, submit an abstract and update any abstracts the Author has submitted already. Once an Author submits an abstract, the Author may add Co-Authors. Each Co-Author will receive a confirmation emailwith a login. The Co-Author may view the submitted abstract and submit a new abstract also. |
| ✔ |
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The abstract form will be customized to the requirements of the conference and may include a file upload as part of the submission |
| ✔ |
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Includes email confirmations to authors. |
| ✔ |
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Includes backend interface to view and update submissions |
| Administrative Backend Features |
For Demo
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Standard
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Optional
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Features |
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✔
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Secure backend login for administrator to review records |
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✔
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Administrator has full access to all abstracts. |
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✔
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Administrator may update any part of the abstract, may also delete or assign to withdrawn |
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✔
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Searches for abstracts by author name, abstract ID, Topic or Session to which abstract was submitted. |
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✔
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View status of submissions, assign reviewers |
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✔
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View all submitted abstracts. May also have access to download and re-upload revised abstracts. |
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✔
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Add/Delete/Update Reviewers (if Reviewer option is selected). Assign abstracts to reviewers by abstract ID or by Topic area. Email is generated by system to reviewers as abstracts are assigned (See Advanced Options) |
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✔
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Administrator may also have a Broadcast email function where administrator may write and send out emails to either individuals or groups i.e. authors and/or reviewers |
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✔
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Numerous reporting features including:
- # of Abstracts received
- #. of Abstracts reviewed
- # of Abstracts accepted
- Other customized reports can be prepared |
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✔
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Customized reports can be developed |
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✔
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Reports can be printed |
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✔
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Reports can be downloaded to Excel |
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