Event Management Software
Deliver a Flawless Conference Experience from Start to Finish.
Trusted by Thousands of Conferences to Manage Events Seamlessly
Replace Disorganized Processes with All-in-One Association Event Management Software
Managing a conference—big or small—is a difficult task. It can be even harder to do if you are working in a silo with a system that is not completely integrated with all aspects of the conference. Custom APIs can also be clunky, cumbersome, and costly.
X-CD’s event management software offers seamless integration across all conference modules, connecting abstract and speaker management, session logistics, attendee and exhibitor registration, continuing education, and on-site solutions like badge printing and presentation management. With everything working together in one platform, event planners can streamline operations, improve efficiency, and deliver a flawless conference experience.
Decades of Expertise in Academic Conferences
With nearly 30 years in business, X-CD specializes in technical and research-focused academic conferences. We understand the unique challenges of these events, offering a tailored solution to meet your specific needs.
Focused, High-Quality Solutions
Unlike companies that claim to do everything, X-CD focuses on doing what we do best—and we do it exceedingly well. Our customizable, configurable software delivers flawless performance for your conference's unique workflow.
People-Driven Support
We’re more than just a vendor; we’re your partner. X-CD’s client support team works hand-in-hand with you, offering advisory, consulting, and on-site support to ensure your event’s success.
People-Driven Support
We’re more than just a vendor; we’re your partner. X-CD’s client support team works hand-in-hand with you, offering advisory, consulting, and on-site support to ensure your event’s success.
Long-Term Client Relationships
We build lasting relationships with our clients. With an average client tenure of over 10 years, our commitment to customer success speaks volumes about the trust and value we bring.
Long-Term Client Relationships
We build lasting relationships with our clients. With an average client tenure of over 10 years, our commitment to customer success speaks volumes about the trust and value we bring.
Comprehensive, Fully Integrated Event Management
X-CD offers a proprietary system that manages nearly every aspect of conference planning, from abstract and speaker management to virtual platforms and attendee registration—all seamlessly integrated with our association management software for a complete, end-to-end solution.
Simplify the Attendee Registration Process.
X-CD’s event management platform simplifies attendee and exhibitor registration by offering a seamless, user-friendly experience. With a single, unified user profile, attendees can manage all event-related tasks and communications—such as registration, presentation disclosures, badge pickup, and mobile app access—through one easy-to-use platform. This same profile also allows users to access their receipts, transcripts, and claim continuing education credits.
Designed with a clean, robust interface, it caters to attendees who may not be tech-savvy but expect a smooth, efficient event management process. By streamlining these tasks, X-CD ensures a frictionless experience for attendees, speakers, sponsors, and members, making event participation effortless.
- Clean, Yet Robust User Interface
- Conditional Display Logic (if/than or by contact/member groups, speakers)
- Session/Workshop Registrations - Linked to program for automatic registration form updates
- Capacity Limits and Waitlists
- Group Registration with Advanced Invoice Management
- Robust Reporting and Communications
- Customizable Certificates of Attendance
- Native Refunds
Event Badges Module
Badge Printing and Attendee Check-in In Seconds, Not Minutes
No more pre-printing badges, stuffing envelopes, fumbling with re-prints on site, event and drink tickets, and slow walk-ins and payment processing. With X-CD OnSite, you can do all of this, and much more with a powerful app connected to your registration database and event management system.
Exhibitor Management Module
Streamline the Experience For Your Event’s Exhibitors & Sponsors.
X-CD’s exhibitor & sponsor registration system offers an intuitive interface for easy booth selection, sponsorship management, and flexible payment options, ensuring a smooth registration process. With seamless badge pickup, centralized resource management, and pre-defined staff discounts, exhibitors can focus on maximizing their event experience without logistical hassles.
- Booth and Sponsorship Purchase with Interactive Floorplan
- Integrated Registration for On-site Badges
- Opportunities for Exhibitors and Sponsors to Showcase their Products
- Ability to Manage All Communication in One Place
- Centralized Company Resource Management
- Frictionless Payment Options
- Pre-Defined Staff Discounts & Seamless Check-In
- Effortless Badge Pickup for Exhibitor Teams
Conference Planning Module
Make Conference Event Planning Headache-Free.
X-CD’s event planning software simplifies the event planning process by offering a unified platform that covers everything from speaker and abstract management to event logistics. With tools to manage schedules, track event management tasks, and coordinate resources, conference organizers can efficiently handle every detail, ensuring a seamless experience for attendees and event planning teams. The platform’s comprehensive features help eliminate common planning headaches, making it easier to deliver a successful conference.
- Centralized Speaker and Abstract Management
- Conflict-Free Session Scheduling and Tracks
- Automated Deadline and Task Tracking
- Integrated Communication Tools for Organizers and Speakers
- Streamlined Attendee and Exhibitor Registration
- Simple Travel Arrangement Management for Speakers and Delegates
Conference Mobile App
Elevate Your Conference Experience with A Fast & Intuitive Mobile App – Designed for Academic Excellence.
X-CD’s Conference Mobile App enhances the attendee experience with a fast, user-friendly platform designed for academic events. It offers robust search and filtering for dense programs, real-time updates, and the ability to build and retrieve personalized schedules. With networking features like attendee chat and meeting bookings, plus gamification and exhibitor directories, the app engages users while saving on printing costs. Sponsorship opportunities and in-depth analytics make it a valuable tool for both event organizers and event attendees.
- Quick, User-Friendly Interface
- Exhibitor Directories
- Interactive Resources
- QR Badge Scanning
- Gamification, Including Point Systems and QR Code Scavenger Hunts
- Monetizable Sponsorship Opportunities, Including Banner Ads, Clickable Links, and Push Notifications
- Automatic Session Updates and Real-time Program Changes
- Networking & Meeting Scheduling Functionality for Attendees
- Real-Time Analytics on Attendee Behavior and Engagement
Onsite Event Management Module
Seamlessly Manage, Register, and Engage Attendees— From Badge Printing to Session Capture
X-CD’s event management software makes on-site event execution effortless for planners, staff, and attendees alike. Whether for small gatherings of 100 attendees or large international conferences with 10,000+ attendees, X-CD provides the tools to handle on-site logistics with confidence, offering a seamless experience from registration to session tracking.
- Web-Based On-Site Registration
- Wireless Badge Printing
- Express Badge Printing Kiosks
- Customizable Badges
- Session Check-In & Attendance Tracking
- On-Site Staff Support
- Speaker Ready Room & Presentation Management
- Session Capture Solutions & Cost-Effective Content Distribution
Continuing Education Module
Effortlessly Track, Verify, and Award Credits for Every Session.
X-CD’s Continuing Education and Credits Module simplifies the process of tracking, verifying, and awarding educational credits for conference attendees. With customizable tracking methods, automatic credit generation, and easy access to certificates and transcripts, the module saves conference planners time while ensuring attendees can efficiently manage their continuing education requirements.
- Customizable Credit Tracking
- Session-Specific Credit Hours
- Flexible Attendance Verification
- Virtual & On-Demand Credit Earning
- Automatic Transcript & Certificate Generation
- Accreditation Submission
- Archival Database
- Real-Time Access via Mobile App
- Session Evaluation Templates
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Case Studies
Success Stories From Events Around the World
It’s All Connected with X-CD
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Event Badge Printing
Frequently Asked Questions
Can I pull reports across different modules (i.e. speakers not registered)?
Since all of the modules in X-CD are connected, you can cross-reference your registrations with your speakers. There are multiple ways to check if speakers have registered, and ways to remind them if they have not.
Can I manage session room logistics like F&B, Capacities, AV and floral requirements?
With the program module, program custom fields allow you to create food and beverage, room capacities, room setups, AV requirements etc. for each of your session rooms. Customize the options to your conference requirements and then extract the data when it needs to be reported to the venue.
What about reporting? Can I customize reports, share them, and save them? And what formats can I generate them in?
Each area of the software has extensive reporting capabilities that can be customized, saved, shared, and exported in Excel, Word, and PDF. Don’t wait for someone else to pull your reports—everything you need is at your fingertips.
How easy is it for me to learn how to use the event management software?
Every software has a learning curve, but we understand the clock is ticking when it comes to planning an event. After in-depth training with our customer support representatives, X-CD’s extensive knowledge base, and step-by-step tutorials on every feature and function will help you quickly get acquainted with setting up your event. If you do get stuck, our customer support is extremely responsive and helpful.
Can I automate any tasks within the software?
Our registration system offers several automation features including sending automatic reminders for attendees to complete their registration within a certain time period so that you have a better idea of your total numbers. You can also schedule emails to go out during your event that give your attendees the daily highlights and any announcements for the day. Save time by automating processes you may have done manually before like notifications to accepted speakers, reminders to your reviewers to complete their reviews, and mobile app notifications letting attendees know updated information on-site.
The conference we run is very large and has a lot of international attendees. Can the software handle large international events?
X-CD is scalable so whether your event has 100 people or 10,000 people, we have got you covered. Event planners from around the world have planned everything from a one-day symposium to a 7-day multi-venue conference with ease.
Can I do a hybrid event?
X-CD offers a Mobile App that is integrated with your registration and program, so no need to export and import data. Plus, we offer a Virtual Platform where virtual attendees can watch live streams, interact with in-person and virtual attendees, and catch content that they missed, and rewatch it for many months after the event.
Is X-CD Technologies a top alternative to Cvent?
With X-CD’s extensive integrated services, top-notch training and customer support, and innovative new products, X-CD is a major contender in the Event Management Software industry.
Request A Demo
Get A Personalized Demo Of Our Event Management Solutions
The best way to see how our event management software can transform your event planning is through a demo. Book yours today!
X-CD provides the industry’s most robust suite of integrated software for academic associations and conferences. Manage all aspects of your complex membership and conference management processes though a single cohesive platform.
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Locations
- Toronto, Ontario
- San Francisco, California
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