Every year, associations and event organizers invest significant time and resources into producing rich academic and professional content, such as abstracts, papers, posters, handouts, videos, and more, for their conferences.
But what happens to that content once the event ends? Too often, valuable intellectual capital fades into obscurity.
Without the right tools, it becomes difficult to preserve, share, or monetize post-conference materials.
Fortunately, there are software solutions to help associations keep content accessible and useful long after an event ends.
Why Archiving Matters
Archiving conference content isn’t just about record-keeping—it’s about extending the life, reach, and value of the work presented.
When done right, an archive becomes a searchable digital resource that serves members year-round, attracts new audiences, and creates new revenue streams. To explore more strategies for maximizing non-dues revenue for your association, check out our blog about actionable ideas.
Additionally, an archive allows associations to maintain ownership over the scientific and educational content they worked so hard to collect.
X-CD’s Conference Archiving & Academy Tools
X-CD offers a comprehensive Conference Academy and Archiving solution designed specifically for academic, research, and medical associations.
With our platform, you can easily migrate, organize, and showcase your content in a clean, branded format—whether for public access, members-only visibility, or monetized distribution.
How It Works: A Step-by-Step Overview
- Select the Event
Begin by choosing the event whose content you’d like to archive in your X-CD dashboard.
- Use the Migration Wizard
Our intuitive wizard walks you through selecting which sessions and presentation types to include—oral presentations, posters, workshops, panels, and more.
- Choose Content Fields
Decide which submission fields and file types to showcase. This could include abstracts, PowerPoint decks, handouts, posters, video recordings, or supplementary materials.
- Build Your Digital Academy
X-CD transforms your selected content into a polished, searchable, and user-friendly Academy site that’s fully branded for your association.
- Set Access Rules
Choose whether your content will be fully public, limited to members or attendees, or gated behind a paywall or lock screen. You have complete control.
- Publish and Promote
Once your Academy is live, your content is indexed by Google, making it discoverable through search and driving continued visibility for your association.
Ways to Repurpose Your Archived Content
Archiving is only the beginning. Here’s how associations are turning their conference materials into powerful engagement and revenue tools:
- Grow Membership: Offer exclusive access to your Academy as a member benefit to drive recruitment and retention.
- Generate Non-Dues Revenue: Monetize access to archived content through pay-per-view or subscription-based models for non-members and non-attendees.
- Expand Reach and Visibility: Make archived content publicly available so it becomes searchable by Google and boosts SEO, exposing your organization to new audiences.
- Create Long-Term Value: Build a cross-conference digital library to provide ongoing educational resources to members, students, and professionals in your field.
- Avoid Giving Away Your IP: Host and control your content. Many conferences publish their accepted content in third-party journals, relinquishing ownership and control. With X-CD, you can keep your intellectual property in-house.
Unlock Untapped Potential with a Conference Archive
Conference archives and digital academies remain one of the most underutilized assets in the association space. With X-CD, you can change that.
Our platform makes it easy to transform your conference content into a lasting resource, a member benefit, and a revenue stream—all while elevating your association’s digital presence.
Want to see how X-CD can help your organization archive and monetize your conference content? Contact us today to schedule a demo.
