Abstract Management Software
Your unified platform for abstract collection, peer review, and program scheduling.
Trusted by Over 500 Conferences Annually in Over 30 Countries
Replace Manual Processes and Outdated Systems With A Platform that Does (& Streamlines) It All.
Managing abstract submissions, peer reviews, and program building for your academic or scientific conferences shouldn’t be this complicated. X-CD’s conference abstract management software provides a seamless workflow on a centralized platform, ensuring academic integrity and giving you more time to deliver an enriching event experience.
It’s All Integrated
Our platform provides a single, unified system for all your abstract submission management needs, eliminating disjointed manual processes that waste time and cause errors.
Interfaces That Make Users & Event Organizers Happy
Designed with intuition in mind, our user-friendly interfaces cater to submitters, reviewers, chairs, and conference organizers, ensuring a frustration-free experience.
Easy to Deploy, Easy to Manage
With our easy setup, you can get started in no time and enjoy hassle-free ongoing event management with our comprehensive support and intuitive controls.
Easy to Deploy, Easy to Manage
With our easy setup, you can get started in no time and enjoy hassle-free ongoing event management with our comprehensive support and intuitive controls.
Reporting Made Simple
With just a few clicks, create insightful reports (seriously!) that give you the data you need to make informed decisions.
Reporting Made Simple
With just a few clicks, create insightful reports (seriously!) that give you the data you need to make informed decisions.
Effortless Communications
Use custom email templates to easily communicate with all your submitters, authors, reviewers, and chairs without leaving the platform.
Cloud-Powered Flexibility
Leverage the convenience of cloud technology for any time, anywhere access to your conference abstract management software and microsite.
Submission Module
Simplify & Streamline Abstract Collection.
Transform your submission process from a clutter of emails and manual entries into a streamlined, cohesive workflow. With features like custom forms with conditional display logic and robust disclosure management, our abstract submission software is designed to simplify the entire process.
- Customize Submission Forms with Conditional Display Logic
- Speaker Profile & Bio Management Tools
- Multi-Language Data Collection
- ADA Accessibility
- Disclosures, Copyrights, and Speaker Agreements
- Customized Workflow of Data/Asset Collection (PPTs, Papers, Handouts Videos, etc.)
- Integrated Payment Options
Need a Tool to Invite Handpicked Speakers & Manage Speaker Data, Too?
Send personalized invitations to distinguished speakers and collect their presentation materials, disclosures, and copyrights—all in the same seamless platform where you manage abstracts.
Peer Review Module
Error-Proof Your Peer Review Process.
No more inefficient, error-prone manual review processes. Our peer review software streamlines the peer review process by simplifying the creation and management of your reviewer pool on a centralized platform. Additionally, it ensures the integrity of your conference content by automatically assigning submissions to appropriate reviewers.
- Reviewer Invitations
- Reviewer Sign-up Forms with Preferred Topic Selection
- Reviewer Pool for Automatic Peer Review Assignments
- Reviewer Assignment Notifications
- Track Chair Module
Program Module
Turn Approved Submissions Into a Dynamic Program With a Simple Drag & Drop.
The complex task of organizing your event agenda doesn’t have to be so… complex. With X-CD’s program module, this can be a smooth and effortless process. Features like intuitive drag-and-drop functionality make it easy to convert accepted submissions into a cohesive program. Additionally, a dedicated event microsite increases participant engagement.
- Session Builder with Drag & Drop Functionality
- Scheduling Conflict Management and Resolution Tools
- Session Room Logistics Management (AV, Decor, F&B, BEO’s)
- Public Microsite for Attendees to Access Online Program
- Speaker, Attendee, & Exhibitor Directories
This Past Year…
453 Abstract Collection Sites
103,365 Submissions Collected
65,551 Presentations Scheduled
104,900 Peer Reviews Completed
21,890 Scheduled Sessions
320,689 Authors & Co-Authors
34,022 Disclosures/Speaker Forms
No Need to Rebuild Your Mobile App!
By creating your program and using the included program planning tools, your mobile app has practically created itself.
Learn how X-CD makes it simple to build a custom-branded mobile app for your conference.
Case Studies
Success Stories From Conferences Around the World
It’s All Connected with X-CD
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Frequently Asked Questions
How customizable are the review and submission forms?
Extremely. You have all the tools at your fingertips to build, edit, and optimize all forms in your X-CD system. You can build forms with conditional (if; then) display logic, or control field displays by groups, (i.e. members, speakers, exhibitors, etc.). Although you can build your forms, when you start with X-CD, we handle all the form setup for you to ensure it works perfectly the first time. We are happy to measure twice for you, so you can cut once.
Can I collect more than one type of submission?
Yes. You can collect abstracts, papers, disclosures, copyrights, handouts, PowerPoints, ePosters, videos, and much more. Not only can you collect different types of data from speakers or submitters, but you can also conduct parallel calls if necessary (i.e. a call for speakers first, then a call for abstracts, while conducting a call for symposia, colloquia, roundtables, panels, etc.)
How does the software facilitate communication between authors, reviewers, and conference organizers?
With intuitive and integrated communication tools, it has never been easier for conference organizers to communicate with authors, co-authors, reviewers, chairs, and more. With our robust sets of built-in [Hotkeys] and email templates, you can create hyper-personalized and branded emails to all your stakeholders—quickly and easily.
Do you support multi-level submissions like sessions, panels, symposiums, or roundtables?
Absolutely! We refer to these types of submissions as “parent-child” submissions. The initial submitter is the one who submits the “parent” (i.e. the session/panel proposal). They can then complete the parent form and add “children” (i.e. presenters or panelists) to their “parent” submission. Children will be notified and can log in to further manage their presentations. The entire “family” can then be assigned to reviewers to review in its entirety. If accepted, the entire family can be scheduled into the program and converted into one session.
Is there support for importing and exporting data to and from the system?
Lots. We offer a wide range of import templates for different purposes. Ideally, you use X-CD for all your data collection to avoid imports. However, we understand that situations arise and imports can be a huge time saver. Our “Session Import” is incredibly powerful and allows you to import almost anything you can imagine to get all of your conference program data into the system. Think the title of the presentation, the body of the summary, the track/topics, the title of the session, the order of the presentation, the session chairs, the moderators, the hours and types of continuing education credits, the start/end times of the presentation, the session start/end times, the day, the room, and the list goes on….
What types of reports can the software generate?
Hundreds of pre-built reports that are easy to access and retrieve. Most reports also allow for customization. Find the report you’re looking for, then select which fields you want to customize in your report. If it’s a report you want to return to, you can add it to your favorites, share it, and save a personalized URL for the report so you can access it in real-time, from anywhere.
How well does the software scale for conferences of different sizes?
Perfectly. Whether you’re hosting a one-room conference with 30 speakers (we work with countless conferences of this size) or a large congress with 50+ rooms and thousands of speakers, our system adapts to your needs. Our server infrastructure is ready for crunch time, i.e. the last few hours before your abstract deadline.
What type of support is included?
Depending on your needs, we offer different levels of support. Even our most basic (inclusive) level of support is, in our opinion (and based on what we hear), better than most. All our software includes personalized onboarding from one of our highly experienced support staff. We will set up your system, including building all of your conference forms, including conditional display logic, site setup, branding, and recorded training for you and your team.
We do our best to respond to customer support tickets and queries the same day they are submitted—often within an hour or less. All of our support is provided by internal X-CD staff and nothing is outsourced or automated.
Does X-CD integrate with any other software vendors?
While we offer the industry’s most robust and comprehensive suite of conference and association management solutions, we also integrate with other vendors. We can integrate with third-party association management systems such as iMIS, Nimble, NetForum, Personify, Impexium, Aptify, Fonteva, YourMembership, and others. Our system also integrates with WordPress, Salesforce, Mailchimp, Google Scholar, Feathr, IEEE, iThenticate, and Xplore.
Request A Demo
Get A Personalized Demo Of Our Abstract Management Solutions
The best way to see how our abstract management system can transform your conference planning is to see it in a demo. Book yours today!
X-CD provides the industry’s most robust suite of integrated software for academic associations and conferences. Manage all aspects of your complex membership and conference management processes though a single cohesive platform.
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Locations
- Toronto, Ontario
- San Francisco, California
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